Browsing the Database |
You can display the database browser, shown below, by clicking the Browse button in the Database section of the StyleEase ribbon tab or clicking References Database in the StyleEase menu.
Note: In Word 2007 and 2010, you can also select the Edit or Delete buttons in the Database section or the ribbon tab to access the database specifically for editing or deleting entries. |
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You click a database entry (actually an abbreviated version of the full entry) in the top half of the window, and StyleEase displays the full entry, including its reference type, in the yellow portion of the window. You can then operate on that entry by clicking one of the command buttons.
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Citing a Reference from the Database |
You can cite or insert a reference in your paper from the database browser in two ways. After selecting the reference you want to cite in the browser, you can:
- Click Insert Reference Only to insert the reference without adding a citation in the body of your document.
- Click Cite/Insert Reference to both insert the reference into your references list, and to insert a citation to that reference in the body of your document. Note that you can edit the citation before inserting it, as described below.
When you cite an entry from your database, StyleEase makes it easy to quickly edit the in-text citation that will be inserted into your paper. After you click the Cite/Insert Reference button, StyleEase displays the citation is displayed in the Edit Citation screen: |
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If you don't need to change the citation, simply click the Cite/Insert button at the bottom of the Edit Citation screen. Or, change the location information and/or citation type, and then click the button.
The one citation editing field that probably requires clarification is the checkbox for citing a reference that was previously cited in your paper. Check this box to have StyleEase abbreviate the author list in this citation; APA style specifies that the author list for such references gets abbreviated in subsequent citations. So this checkbox is only relevant for users of StyleEase for APA Style, and then only for re-citing of sources (such as books) that have several authors.
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Modifying a Database Entry |
To modify a database entry, click the Edit Reference button in the database browser. StyleEase displays the entry in the same Reference Entry screen that you originally used to create it. After making any changes that you want in the entry, click the Update in Database button to store your changes in the database.
The following figure shows an example of a database entry that is being edited. You can make changes in any of the fields to modify the entry. Note that some optional fields are shown with bracketed example values. The brackets enclose example text; you do not need to delete or modify them. The unbracketed text is the text you originally entered when creating the entry. |
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